Document Storage Solutions
A Service You Can Trust
At Allied Infotech, we pride ourselves on keeping our clients’ confidential information secure and efficiently managed. We use specially-designed, high-density shelving units to keep your records safe and organized. Our screened and fully trained records management staff can index, inventory and verify your records inventory. Strict chain of custody procedures are followed when handling, organizing and delivering your documents and files.
Your records storage boxes are identified by barcode only, and your boxes are separated and stored in different locations throughout our record center. No one can identify your company’s records just by looking at the boxes on our shelves. The location of each box is recorded in our records management software so the retrieval process is quick, but your information stays secure.
Allied Infotech can manage your records more securely, accurately and efficiently than any of our competitors. You are given access to our advanced document management center software for continuous tracking of your files. Every document and file you store with us can be given a unique bar code so you have a comprehensive records inventory and document audit trail. We offer a secure web link that lets you:
- View your records online
- Assign retention schedules
- Create customized reports
- Verity and schedule secure document shredding
Everything you need to support your corporate document management program is just a click away. You can order materials and request pickup and delivery of your documents at any time. Whether after-hours, on a weekend, or during a holiday, your documents are delivered in as little as one hour. Our dedicated, Akron-based team is always here to make sure you receive prompt, courteous and knowledgeable customer service.
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Scan On Demand
Allied Infotech offers a scan on demand solution for documents that do not need to be stored electronically or accessed regularly.
On-site Viewing Room
We have an on-site viewing room available. Our customers choose this no cost solution for large audits, research projects, or when large volumes of documents need to be accessed and reviewed or copied.
You may be wondering, "Isn't all this expensive?" We don't think so, but you be the judge: You can store 130 standard file boxes for just $50 a month. Self Storage units and expensive office space can't even come close to this.
The Record Centre: How It Works
FIRE SAFETY. We designed our entire building to reduce the risk of fire, with carefully spaced racking and aisles, special lighting, and electrical outlets to minimize any risks to your documents and keep them safe long term.
TOTAL SECURITY. Our record centre uses interior and exterior security cameras, multiple secured entry doors, and monitored security systems. We only grant access to pre-approved individuals who have signed confidentiality agreements, and a separate and secure room is provided where they can review documents.
RACKING & STACKING. We use specially designed, high density document storage shelving, strong and sturdy boxes, and special stacking techniques to keep your documents from being destroyed or lost due to crushed boxes or collapsed lids.
TECHNOLOGY. Each client is given access to our document management software for continuous tracking of your files. Every type of record-file, box, or digital media-gets a unique bar code so you can find records quickly, provide an audit trail, assign retention schedules, schedule destruction, and much more.
VEHICLES. Our GPS tracked, alarmed fleet of delivery trucks uses auto-locking technology to secure your records when the driver steps away. Whether it's after-hours or on a weekend or holiday, you can have your documents delivered in as little as an hour.
STAFF. Our employees are rigorously trained, background-checked, uniformed, and badged. We follow strict chain of custody procedures and only deliver documents to authorized personnel within your organization. The movement of your files is continually tracked and recorded for total information security.
File Indexing Services
When sending your records off-site two parts of the service are vital: storage and retrieval. To meet these needs, Allied Infotech offers file indexing to help you catalogue your items, files, and information. Our indexing services include our employees barcoding the box for reference, opening each box, recording the files, and repacking the box. All information indexed can be accessed with our secure online web portal. After reviewing your retention needs, we will transport your records to our office. Index fields include:
- File type
- Date range
- Retention period
Allied Infotech can assist your organization in the indexing process. Give us a call to discuss how we can help.
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