Records Management Portal
Manage Your Records Anytime, Anywhere
Take control of your records with secure, web-based access to your document inventory. Allied Infotech's online records management system gives you real-time visibility into your stored records, allowing you to manage inventory, request services, and track activity whenever it's convenient for you.
What You Get
Our secure online portal is designed to simplify records management while giving you greater visibility and control over your information. Whether you're searching for a single box, requesting a document retrieval, scheduling a pickup, or reviewing reports, everything is available through one easy-to-use platform.
With 24/7 web access, you can manage your records from the office, at home, or anywhere your business takes you.
How It Works
Industries We Proudly Serve
🔐 Secure Access to Your Records
Each customer receives secure login credentials that provide authorized users with access to their organization's document inventory through our online records management portal.
🔎 Search, Request & Manage Records
Users can quickly search records, place retrieval requests, manage retention schedules, run reports, and monitor the status of orders in real time from anywhere with internet access.
👥 Controlled Access & Improved Oversight
Administrators can manage user permissions and control access levels, ensuring employees only view the information appropriate for their role while maintaining better visibility and control over records activity.
- Healthcare
- Legal
- Financial Services
- Government
- Education
- Manufacturing
Our secure, monitored storage facilities are designed to protect records against unauthorized access and environmental risks.
We follow controlled access procedures at every stage of handling to ensure only authorized personnel interact with your materials.
When records are no longer needed, we provide certified destruction services with proper documentation for your compliance records.
With over 70 years of experience, organizations continue to trust us because we consistently deliver secure, reliable service.
Secure. Trusted. Proven.
Our Features
Access your records 24/7 through a secure web-based portal from virtually any location.
Monitor your orders in real time from the moment a request is submitted through final delivery.
Search and locate files instantly using barcodes, descriptions, or other identifying information.
Generate customized reports to better manage inventory, retention schedules, and document activity.
Place service requests online for document retrieval, pickups, storage supplies, or additional services without making a phone call.
Manage user permissions by adding, modifying, or removing account access to maintain security and accountability.
Why Use the Online Portal?
Managing your records shouldn't require spreadsheets, emails, or multiple phone calls. Our online records management system streamlines every aspect of the records lifecycle, helping your organization save time, improve efficiency, and maintain complete visibility into your information.
Whether you have dozens of boxes or thousands of records, you'll always know where your information is and how to access it.
“The online portal gives us a much clearer picture of what we have in storage. We can search our inventory and submit requests without making phone calls or keeping separate spreadsheets. It has made managing a large volume of records far more convenient.” -Compliance Manager
Frequently asked questions
Do I have access to my inventory at any time?
Yes. The online portal is available 24 hours a day, giving authorized users access to their document inventory whenever it's needed.
Can multiple employees use the system?
Yes. Multiple users can be assigned to your account, and administrators can manage permissions for each individual user to control access levels.
Can I request document retrievals online?
Absolutely. You can submit requests for document retrieval, pickups, storage supplies, reports, and other services directly through the portal.
Can I track the status of my requests?
Yes. The portal allows you to follow your requests from submission through completion, giving you complete visibility throughout the process.
Can I run reports on my stored records?
Yes. The system offers flexible reporting tools that allow you to view inventory information, monitor activity, and support records management decisions.
Is the online portal secure?
Yes. Access is protected through secure user accounts, and administrators can control who has access to specific functions and information. Combined with Allied Infotech's chain-of-custody procedures, the portal provides another layer of accountability and security.
Want to know more?
See how we can help protect your records and documents throughout their life cycle.
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